This is a varied and rewarding position combining administration of school trips and visits, reception responsibilities and supporting the school office. A central part of this role is the organisation and administration of school trips and visits. You will coordinate all aspects of trip planning — from collating proposal forms and arranging transport to preparing parent communication and trip packs. You will liaise with staff, parents, and the kitchen team to manage student and staff lunches, ensure consent forms are completed, keep accurate records, and support trip leaders in making sure every visit is safe, compliant, and runs smoothly.

You will be the welcoming face of St Mary’s, greeting visitors with warmth, issuing visitor badges, and answering enquiries in a professional manner. You will handle internal/external calls and manage reception diary. Day-to-day office tasks will include formatting letters, managing the office inbox, photocopying/laminating, data entry, managing parcels and other administrative tasks as needed to support the office team.

We are looking for someone with excellent organisational and time management skills, who can remain calm under pressure and enjoys working with people. You will need to be able to work independently using your own initiative, as well as being a supportive member of a busy and collaborative office team. Strong communication skills, a professional telephone manner, and a high level of attention to detail are essential. Proficiency in Microsoft Word and Excel and recent administrative experience are required, and experience iSAMS/Inventry/Microsoft Office packages would be an advantage.

At St Mary’s, safeguarding is at the heart of everything we do. All staff are committed to promoting the welfare of children and young people and ensuring they are protected from harm.

Please complete an application form which can be obtained from the HR Administrator at hradmin@stmarysgx.co.uk or from our website www.stmarysschool.co.uk

Early applications are advised as the school reserves the right to appoint at any stage during the application process. Completed application forms and cover letters must be addressed to the Head and emailed to applications@stmarysgx.co.uk

Closing date:

10/10/2025

Location:

Gerrards Cross

Salary:

£12,562

St Mary's School - Gerrards Cross
Packhorse Lane
Gerrards Cross
Buckinghamshire
SL9 8JQ
England

http://www.stmarysschool.co.uk

Packhorse Lane

Gerrards Cross

Buckinghamshire

SL9 8JQ

England