Please note due to the high volume of applications for some posts, this advert might close before the displayed closing date. We recommend that you apply for this role as soon as possible.

Prior to submitting your application, please review this Additional Information carefully, alongside the generic job description, before applying to ensure that the job matches your skills, experience and knowledge.

Barnardo's Works ETS North East is an employability service working in partnership with associated employers to provide young people aged 15-29 with a unique blend of personal support and accredited training, matched with quality work experience and the opportunity for sustainable employment.  Barnardo's Works effectively addresses issues and assists young people to overcome barriers to move along the employabiity pipeline.

For over 12 years, our service has delivered employability programmes across both Aberdeen City and Aberdeenshire. We are funded by a range of funding streams including from local authorities, Scottish Government etc. This vacancy is a result of our former Admin & Finance Officer leaving us to move abroad and the role is integral to our team. This role may be also responsible for management of other admin personnel, in addition to their own finance and administration duties.

The Service has gone through a significant period of change due to the introduction of phase 2 of the Scottish Government's No One Left Behind programme of funding and the Young Person's Guarantee; so this now requires the collation and submission of multiple financial claims in each local authority area for different funders/stakeholders. It is therefore imperative that this team member has experience in producing claims for funding streams, previous exoerience related to employabillity funding would be preferred.

Other essential criteria is as follows:

• Experience of working within an administration and finance role
• Experience of preparing and managing budgets and financial / statistical information for internal and external reporting requirements
• Experience of administering petty cash and producing monthly reports
• Experience of using a range of IT systems, including spreadsheets and databases, to input records and submit financial claims
• Experience of managing workload priorities and the ability to work under pressure
• Knowledge and understanding regarding Health & Safety policies and procedures
• The ability to communicate effectively with people at all levels, written & verbal
• Attention to detail
• A sound knowledge of the compliance requirements across contracts
• Excellent team working skills

Preferred:

• Experience of working within an administration and finance role within an employability sector
• Experience of administering records on SQA system
• Experience of using Barnardo's recording systems whilst paying close attention to record retention and GDPR requirements
• Experience in coaching and mentoring a team member

Please note the vacancy is advertised for full-time hours but we may agree part-time hours (minimum of 25 hours) for the right candidate

Location: 19/20 Carden Place, Aberdeen

Please contact Miranda Aitken (Service Manager) for further information on 07759527522

We know that our colleagues go above and beyond in delivering our vital work, driven by their passion and commitment to Barnardo's values.  We also know that we can only realise our ambitions and achieve better outcomes for more children, thanks to the talent, hard work and creativity of our people. 

For all these reasons, we are committed to a new approach to pay and reward, to ensure it is fair, attractive and progressive, which was rolled out in April 2023. This is a positive change for the charity, and a part of our People & Culture Strategy. It will assist us in supporting colleagues to belong, thrive and grow in their colleague journey at Barnardo's and in time will offer clear routes of progression for colleagues in both their career and their pay. 

Whilst the full pay band and salary range is advertised, our approach to starting salaries is to appoint between the minimum to mid-point of the pay band – this ensures that pay steps are available to reward our colleagues annually based on their contribution to excellence and alignment to our values and behaviours.  More details on Barnardo's pay framework can be found upon application. 

Workplace Offer: What it means for you

Our hybrid working initiative is based on trust, flexibility and empowerment. We understand our workplace offer means different things to different people, and we encourage those conversations. This may mean working at one of our stores, services, working at home, in the community, at one of our Collaboration Hubs or depending on the role any combination of these. Please read through the advert carefully to understand the remits of hybrid working that will be specific to the role.

• Barnardo's believe in creating equality of opportunity in the workplace and supporting people to manage their work-life balance; we are therefore open to offering flexible working arrangements.
• Annual Leave entitlement for full-time colleagues is 26 days per annum, increasing to 27 days per annum, after 3 years Barnardo's service, 29 days per annum, after 5 years Barnardo's service and 30 days per annum, after 7 years Barnardo's service. Those working less than full time are entitled to the same level of holiday pro rata
• The ability to buy up to another 5 days annual leave via our HolidayPlus scheme
• A host of family friendly leave options including company Maternity Paternity and Adoption pay; together with all family additional leave options
• Service related sick pay from day 1
• Access to a Group Personal Pension with a matched 4% or 6% contribution from Barnardo's. Ability to pay via salary sacrifice to garner both tax and NI savings on your own contribution
• Death in service cover of 4x annual earnings for all staff contributing to our Group Personal Pension
• Cycle2work scheme
• Interest free season ticket loans
• Discounts and cashback from at high street shops including major supermarkets, cinemas, gyms, leisure/theme parks, holidays and much more via our Benefit Portal
• 20% discount at Barnardo's stores
• Opportunity to purchase a health cash plan to claim towards dental, glasses, therapy etc
• Free access to round the clock employee assistance program for advice and support
• Access to Barnardo's Learning and Development offer

*T&C's apply based on contract

We are committed to being an inclusive employer and cultivating a culture where everyone can belong and thrive through inclusion and connectivity. We want our workforce to be reflective of the communities we work with, and for equality, diversity and inclusion to be embedded in everything we do. We are a Disability Confident Leader, are progressing our ambition to be an anti-racist organisation with Anti-Racism Commitments and actions in place and have networks for colleagues who are disabled, LGBT+, Black and Minoritised Ethnic and Women. We particularly encourage applications from Black and Minoritised Ethnic and/or disabled candidates who are currently underrepresented in our workforce. For disabled applicants, we offer reasonable adjustments throughout the recruitment process.

• Reference number:22032
• Job Title:Administration and Finance Officer
• Location:Aberdeen Office
• Contract type:Permanent
• Hours:36.25
• Salary:£26,751
• Closing Date:21 November 2025