BRIEF FOR THE POST OF
ESTATES CO-ORDINATOR
JANUARY 2026 START

HMC  CO-EDUCATIONAL  11-18  CATHOLIC  BOARDING  &  DAY  SCHOOL

             CONTENTS

The School………………...….……………..01

The Role.…………………….……………….02

The Person………….……….……………....07

How to Apply……………..…....….…...…..08

THE SCHOOL

The  Oratory
independent
is  an  HMC
school for pupils aged 11 to 18, providing
an  all-round  education  of  quality  and
purpose.

We  offer  small  class  sizes  and  outstanding
facilities  on  a  wonderful  South  Oxfordshire
country  estate  and  yet  we  are  within  easy
travelling distance of London, major motorways,
railways and airports.

The  Oratory  School  has  high  academic
that  an
standards;  however,  we  believe
education  is  about  more  than  statistics.  We
have  a  clear  vision  to  ensure  that  each  pupil
flourishes  and  fulfils  their  maximum  potential
both  in  and  far  beyond  the  classroom.  To  this
end,  a  wide  variety  of  co-curricular  activities
enrich the pupils’ learning and all pupils get  the
opportunity  to  develop  their  specific  talents  to
the full.

The  Oratory  is  not  a  large  school,  and  this
enables each and every pupil to be known, val-
ued  and  stretched  as  an  individual  within  our
nurturing community.

Founded in 1859 by Saint John Henry Newman -
we  are  a  Catholic  school  which  welcomes
faiths  or  none.  Visitors  often
pupils  of  all
inclusive  community
comment  on
atmosphere  of  our  school,  which  we  believe
nurtures confidence, self-expression and a desire
to learn and grow.

the

THE ROLE

Estates Co-Ordinator:

We are looking for a proactive, solutions-focused Estates Co-Ordinator to join

our  dedicated  Estates  team.  This  is  a  30  hours  week  term  time  only  position

starting in January 2026, reporting directly to the Estates Manager.

The  Estates  Co-Ordinator  will  provide  general  administrative  support  to  the  whole  Estates
department  for  all  aspects  of  the  ongoing  management  and  further  development  of  the
school site.

Working as part of The Oratory support team offers a unique opportunity to contribute to a

thriving and supportive school community. Our support staff play a vital role in ensuring the

smooth running of the school, creating an environment where pupils can flourish both aca-

demically and personally. We expect our staff to be dedicated, professional, and commit-

ted to delivering high-quality service across all areas of school life.

In return, we offer a fulfilling and rewarding workplace where every member of staff is val-

ued and supported. The Oratory fosters a strong sense of community, providing opportuni-

ties for professional growth and personal development. Whether working behind the scenes

or directly with pupils, our support staff make a meaningful impact every day, helping to up-
hold the school’s ethos and commitment to excellence.

Key areas of responsibility include:

•

•

•

Respond to enquiries from external contractors and internal colleagues, delivering
a high level of customer service in a proactive and professional manner.

Log, prioritise, and action tasks received via the School Ticketing System or email,
ensuring they are completed promptly and in line with agreed procedures.

Act as the first point of contact for external agencies, service providers, and con-
tractors — managing queries, coordinating site visits, and arranging works as re-
quired.

•  Maintain accurate and up-to-date central databases and records relating to con-
tractors, compliance, and estates operations, ensuring all documentation remains
current and legally compliant.

•

•

•

Support the Estates Manager with estates compliance, health and safety, site secu-
rity, and transport operations as directed.

Assist the Estates Manager in maintaining all compliance logs, including those relat-
ing to health and safety, statutory inspections, and risk assessments.

Foster positive working relationships with colleagues, contractors, and service pro-
viders to promote effective communication and efficient estates management
across the school.

This job description should be seen as indicative  of  the  type of responsibilities included

within the role and not as a comprehensive list. You may be required to undertake such

other reasonable duties from time to time as the school may reasonably require.

4

HOURS

This is a term time position for 30 hours per week, 9am to 3pm Monday to Friday. These
hours include a 30 minute unpaid lunch break and are negotiable.

SALARY

£17,100.00 (pro rata)

BENEFITS

•

 Sports Centre membership with free access to the gym; squash courts, lane swim-
ming and golf course.

•  A meal while on duty during term time.

•  Contributory pension scheme.

•  Staff fee discount.

•  Free parking.

SAFEGUARDING

The school is committed to safeguarding and promoting the welfare of children and
young people and expects all staff and volunteers to share this commitment. The follow-
ing duties will be deemed to be included in the duties which you may be required to
perform:

•  child protection, discipline, health and safety.

•  promoting and safeguarding the welfare of children and young persons for whom

you are responsible.

7

The Person

Qualifications and experience
Essential

Desirable

•  Experience building and maintaining relation-

ships with a variety of stakeholders.

•  Experience of working in a role that requires

flexibility and self-management.

•  Experience of digital and non-digital channels.

•  IOSH qualification.

•  First Aid Qualification

•  Customer service experience

Skills
Essential

Desirable

•  Exceptional Communication Skills: Demon-

•  An understanding of the expectations, ethos

and aims of a full boarding school.

strates outstanding written and verbal commu-
nication abilities, ensuring clear and effective
engagement with diverse audiences.

•  Strong Organisational: well organised, able to
approach work methodically, prioritise and
meet deadlines.

•  ICT skills; possess essential up-to-date ICT skills to
cope with the daily volume of administrative
work.

Desirable

Aptitude
Essential
•  Self  starter  attitude  with  ability  to  manage  de-

partment expectations.

•  The  ability  to  work  independently  with  speed

and accuracy under pressure
•  Ability to communicate clearly

•  Ability  to  develop  and  support  practical  solu-
tions to challenges within the department.

•  Committed  to  the  safeguarding  and  wellbeing

of children and young people
•  Proactive and resilient attitude

10

HOW TO APPLY
Applicants  should  complete  the  school’s  application  form  and  send  together  with  a
covering letter in PDF format to recruitment@oratory.co.uk

The closing date for applications is 16 November 2025 with Interviews taking place soon

thereafter.

Early  applications  are  encouraged.  We  reserve  the  right  to  close  this  advertisement  early  if

we  receive  a  high  volume  of  suitable  applications  or  if  we  find  a  suitable  candidate  from

early applications.

The interview process will include:

•

•

Interview with the Estates Manager, Bursar and HR.

Tour of the school.

Please send postal applications together with a covering letter to:
Director of People
The Oratory School
Woodcote
Oxfordshire RG8 0PJ

For any queries, please email recruitment@oratory.co.uk.

The Oratory Schools Association Registered Charity No 309112 is committed to safeguarding and promoting
the welfare of children, and applicants must be willing to undergo checks with past employers, online and
the Disclosure and Barring Service. This post is exempt from the Rehabilitation of Offenders Act 1974 and the
amendments to the Exception Order 1975, 213, 2020.

7

Woodcote    Oxfordshire    RG8 0PJ

+44 (0)1491 683500   •  recruitment@oratory.co.uk  •  oratory.co.uk