Administrator - Sizewell Project

Administrator

Required for Sizewell Project, Suffolk - Hybrid role

Salary: £28,720 - £29,562

Oxford Archaeology is one of the largest independent archaeological practices in Europe. Our size and reputation ensure that we work on the most exciting and varied range of projects and can offer real opportunities for long term employment and career development. We have offices in Oxford, Lancaster and Cambridge and are a registered charity. 

The position:

We are seeking to appoint an experienced administrator to assist on our Sizewell project. This role is offered on a hybrid basis, with requirements to be on site 3 days a week.

Duties:

• Liaising with Project Managers and Project Officers to ensure that Allocation Sheets are submitted.
• Reviewing the consolidated Allocation Sheet to determine any inconsistent data and clarifying with Project Managers and Project Officers.
• Advising Project Managers and Project Officers of corrections.
• Scanning and filing documents generated at site.
• Providing back up to the Office Administrator for booking inductions and organising temporary worker and visitor passes.
• Undertaking administrative tasks associated with office operations and in support of the fieldwork team.
• Supporting and liaising with the relevant Project Officers or Senior Project Managers and with the OA Teams as appropriate.
• Working with regard to Health and Safety in relation to the relevant documentation including Risk Assessments.
• Undertaking delegated tasks from the Management Team and Office Administrator.

Knowledge and Skills Required:

• Excellent communication skills with the ability to negotiate effectively, and liaise with clients, suppliers, visitors and colleagues at all levels.
• Good time management skills with the ability to prioritise effectively within a reactive environment.
• Ability to work with a high standard of accuracy and high level of confidentiality.
• Pragmatic approach to problem solving and decision making, and ability to use initiative.
• Ability to work both as part of a team and independently, ideally with experience of line management of a team.
• Experienced user of MS Word and Excel, and a confident user of ICT.
• Experience of facilities/office management including compliance with Health and Safety legislation.
• Full driving licence.

Desirable:

• Experience working in a similar industry - including site work, plant and welfare.
• Previous experience in project/operations administration or logistics work.

Employee benefits:

• Competitive, constantly benchmarked, salary range £28,720- £29,562: appointments will be made based on demonstrated ability, previous experience and CIfA membership if appropriate.
• A company pension scheme with 6% employer contributions. Employees with 10 years of employment or in project management roles gaining access to the Local Government Pension Scheme (LGPS), which is one of the few remaining defined benefit schemes in the UK.
• Continued professional development is strongly encouraged through a very supportive approach to further training and education, attendance of and contribution to conferences, and involvement with academic institutions.
• Generous annual leave from 21 days (depending on years of service and spinal salary point) plus concessionary days at Christmas and Bank Holidays.
• A generous hybrid working policy is in place, dependant on role, and a considerate approach is taken to flexible and part-time working where appropriate to the role, individuals’ personal circumstances, and the needs of the business.
• We pay 100% of CIfA subscription fees.
• Comprehensive care for employee welfare through a number of policies, including: the AXA Health Employee Assistance Programme (EAP) Premier, generous paid sick leave, a network of mental health first aiders, and personal accident insurance.
• Cycle to work scheme

If you would like to be part of a respected and established organisation, please apply by completing the application form.

Please submit a CV with your application. 

Closing Date: Friday 31st October 2025. Interview dates to be confirmed.

Oxford Archaeology is an Equal Opportunities employer. All applications are judged on the relevant skills and experience of the candidate, and not by gender, sexual orientation, marital status, religion, belief, age, nationality (other than where work permits may be required), or ethnicity. You must meet the requirements to live and work in the UK, as set out by UK Visa and Immigration - see https://www.gov.uk/government/organisations/uk-visas-and-immigration 

Registered Charity No. 285627; Company Registration No. 1618597