JOB PROFILE

ADMINISTRATOR TO THE DFO & LEADERSHIP TEAM

WELCOME

Thank you for the interest you have
shown in joining Luckley House School as
Administrator to the DFO & Leadership
Team.

Luckley House is a warm and welcoming
boarding and day school. We are a
community, small enough at 375 pupils for
everyone to be seen, valued and counted but
large enough to provide a wide variety of
academic, sport and creative opportunities.

Our uniqueness lies in the combination
of our size, Christian ethos and flexibility
to meet the needs of individual pupils
and their families. We provide a distinctly
academic education that is tailored to the
individual needs of each pupil. This is offered
in the context of a broad curriculum which
celebrates the arts and sports as much as
academic achievement.

We are seeking a proactive and experienced
administrator to provide support to the
Director of Finance and Operations (DFO) in
his role as Clerk to the Governors and to the
wider Leadership Team.

The ideal candidate will have substantial
experience as an administrator at a senior level,
excellent written and oral communication skills
and meticulous attention to detail. Previous
experience of organising meetings and diary
management is essential.

I am delighted that you are considering applying
for this role and hope that you feel inspired to
submit an application.

I look forward to hearing from you.

Mrs Claire Gilding-Brant
Interim Headmistress

ABOUT LUCKLEY
HOUSE

Luckley House is a co-educational,
independent day and boarding school for
pupils aged from 11 to 18 years. Situated
on the southern outskirts of Wokingham,
Berkshire, Luckley House is set in 20 acres
of landscaped lawns and majestic woodland.
The School has a Christian ethos with a
mission and values which flow from this.

Luckley House offers a highly personalized
academic experience, tailoring its education
to the individual needs of each pupil.

The academic results at both GCSE and A
Level consistently exceed national averages,
and the majority of students secure places at
their first-choice universities.

The mission of the School is to provide an
outstanding education for boys and girls
characterised by academic excellence, a rich and
diverse range of opportunities, aspiration and
enthusiasm for life and generosity of spirit. The
School has strong traditions in music, drama,
art, debating, community outreach and sport,
and there are many cocurricular activities open
to pupils to help them develop their talents to
reach the highest possible standards.

Luckley House was formed in 1959 through
the merger of two girls’ schools: Luckley
School, founded in 1918 on the current site,
and Oakfield House, established in the Lake
District in 1895.  The School adopted the name
Luckley House School in 2013, and in 2015
began admitting boys for the first time. Over
the past decade, student numbers have grown
by over 75%, with boys now comprising half of
the student body. Currently, the School is at its
full capacity of 380 students and has been given
for approval to expand to 420.

The School is committed to inclusivity,
welcoming pupils from all faiths and
backgrounds, which enriches the community
and prepares students for the diversity of the
modern world. Most students live within a
15-mile radius of the School, with many joining
in Years 7, 9, and the Sixth Form from both
independent and maintained schools. There
are 40 boarding places available, with between
35 and 40 students boarding on weeknights,
approximately half of whom are from abroad or
are weekly boarders.

THE ROLE

JOB TITLE:

 Secretary to the DFO & Leadership Team

JOB PURPOSE:  To provide administrative support to
the Director of Finance & Operations (DFO) in their role
as Clerk to the Governors and to provide administrative
support to the wider Leadership Team.

ACCOUNTABILITY:  To the Director of Finance &

  Operations (DFO)

TO START:  November 2025

TERMS:

Part time, permanent.

HOURS:

35 hours per week
09:00-17:00 Monday to Friday
38 weeks per year.

SALARY: £22,703 per annum (£26,831 FTE)

CLOSING DATE: Monday 13 October 2025 (noon)

(Early applications are advised as we reserve the right to
interview and appoint before the closing date.)

KEY RESPONSIBILITIES

You will be supporting the Director of
Finance and Operations (DFO) in their
role as Clerk to the Governors with the
following tasks:

Meetings of the Governing Body

1.  Work effectively with the Clerk to the
Governors before all Governing Body
meetings/sub-committee meetings to
prepare a purposeful agenda.

2.  Encourage the Clerk to the Governors to

produce agenda papers on time.

3.  Produce, collate and distribute the agenda

and papers to ensure Governors receive
them within the agreed timescale.

4.  Create and maintain the action tracker from
all Governing Body and sub-committee
meetings.

5.  Distribute the minutes, prepared by the

Minutes Secretary, to all Governors within
the agreed timescale.

6.  Advise Governors and co-opted Committee
Members of the dates of meetings for the
year.

7.  Organise arrangements for meetings (including

rooms, catering, IT, remote access etc).
8.  Assist the Clerk to the Governors with the

arrangements for any panels that may from time
to time be required to hear appeals or deal with
complaints or grievances.

Membership of the Governing Body

1.  Maintain a database of names, addresses and

2.

category of Governing Body members, and their
term of office.
Initiate and develop a welcome pack/letter to be
sent to newly appointed Governors, including
details of terms of office.

3.  Conduct all appropriate safer recruitment

checks for Governors in conjunction with Clerk
to the Governors and Director of HR.

Induction of new Governors and training of
Governors

1.  Assist the Clerk to the Governors with

establishing an induction programme for new
Governors liaising with HR as required.

2.  Ensure Governors are provided with

opportunities to attend appropriate courses.
3.  Act as focal point between the Governors and

PERSON SPECIFICATION

QUALIFICATIONS

ESSENTIAL

DESIRABLE

AGBIS, ensuring they are alerted to appropriate
information, courses, conferences etc.

4.  Organise agreed and appropriate training for
all Governors as directed by the Clerk to the
Governors and record such training.

5.  Act as point of contact between Governors and
the IT Department to set up and maintain email
accounts and remote access to Governor areas
of the School’s electronic systems.

Other Duties

1.  Maintain the register of Governors, skills,

training and other records and support the
Clerk to the Governors in carrying out regular
reviews.

2.  Maintain archive materials.
3.  Prepare briefing papers for the Governing Body,

as necessary.

4.  Maintain Governing Body Year Planner, which

includes an annual calendar of meetings and the
cycle of agenda items.

5.  Ensure Governors are made aware of all major

school events and are invited to attend.

Administrative support to the Leadership
Team

1.  Provide administrative support to the leadership
team as and when required, including managing
safeguarding information and minuting
safeguarding meetings.

2.  Facilitate the letting of School buildings.
3.  Support the Head’s PA with the arrangements

for end of term assemblies.

A solid educational background, at least up to A level or equivalent.

Educated to degree level or an equivalent professional qualification.

SKILLS

Excellent written and oral communication skills and meticulous attention to detail.

Highly organised and efficient with the ability to work to tight deadlines.

Proficient in the use of MS Office.

Able to work accurately with a strong attention to detail.

PERSONAL QUALITIES/DISPOSITION

Able to work well both independently and as part of a team.

A proactive attitude and ability to use own initiative.

Discreet and able to maintain confidentiality.

A flexible approach to working hours and duties.

BACKGROUND/EXPERIENCE

Experience of organising meetings.

Evidence of substantial experience as an administrator at senior level.

Experience of diary management.

Experience of working in a school environment.

School Office

OTHER

To provide support in the School Office one day a
week and to provide cover in the absence of the
School secretary.

A commitment to safeguarding and promoting the welfare of children and young
people.

A strong commitment to the principles of equality, diversity, and inclusion.

Empathy with the Christian ethos of the School.

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HOW TO APPLY

For further details please contact please contact HR on
0118 974 3207 or 0118 974 3223 or via email
Recruitment@luckleyhouseschool.org

An application form is available on the School’s website
(www.luckleyhouseschool.org)

Closing date:  Monday 13 October 2025 (noon)

We reserve the right to interview and appoint before
the closing date.