Governance and Administration Officer

Recruiter
YMCA Doncaster
Location
United Kingdom
Salary
Competitive
Posted
29 Sep 2025
Closes
27 Oct 2025
Sector
Charity Support
Role
Senior manager
Contract type
Permanent

Are you an experienced and self–sufficient professional ready to apply your advanced administrative skills in a values–based organisation?

We are looking for a Governance and Administration Officer to work alongside our Chief Executive. This position requires a tech–savvy person with administrative maturity and the ability to operate autonomously.

You will be capable of delivering excellence in both governance and operational work, particularly in ensuring that records, policy registers and operating practices are up to date, reliable and upheld. You will be adept at drawing connections across all areas of the charity from finance records and HR processes to board minutes and strategic planning, and you will be able to keep the Chief Executive informed and aware of how the day–to–day work impacts on the broader picture.

You will need to develop knowledge and experience across all aspects of YMCA administration in order to cover for finance, HR and other administrative roles where necessary. Confidentiality and discretion will be key throughout your work.

If you are a methodical person who thrives on doing a great job, even when no–one is watching, and you are ready to take ownership of an interesting and constantly changing workload, we encourage your application.

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Job Description

Co–ordinate senior meetings for staff, board and subgroups, including scheduling, co–ordinating agendas, collating and distributing papers and providing high–quality, accurate minute–taking with clear actions.
Track key deliverables and action points and follow up on outstanding items.
Co–ordinate interest, visits, recruitment and onboarding for new trustees.
Act as a key support to the Chief Executive in their capacity as Company Secretary and the senior staff member, taking on regular and ad–hoc duties as they arise.
Proactively collate and draw together evidence (eg data, policies and internal reports) to demonstrate continuous compliance with the Charity Governance Code, regulatory requirements and relevant sector standards.
Oversee the organisational policy and procedure registers, ensuring reviews are scheduled and proposals prepared for consideration, and that finalised documents are updated on relevant portals.
Establish and/or maintain systems for measuring and reporting on performance, quality and impact across the organisation.
Develop and/or robustly test operating practices and instructions to ensure clarity across a range of roles and responsibilities.
Draft, proof and format correspondence, presentations and reports, ensuring all documents are on–brand and ready for release.
Complete information for funding bids based on established cases for support.
Represent the Chief Executive positively and ensure that they are briefed on relevant matters across the organisation.
Co–ordinate pricing, booking and liaison with external expertise where necessary from legal, HR, development and similar professionals.
Maintain strictest confidentiality and use exceptional discretion when handling sensitive or business–critical information (eg staffing changes, commercial discussions, confidential strategy) and ensure that data protection and GDPR is upheld.
Act as an approver, signatory or authoriser as delegated.
Provide administrative support for day–to–day finance, HR and organisational administration during periods of absence or vacancies. This may include administering payroll, basic bookkeeping, rent records, staff recruitment and record keeping, ensuring that critical functions are maintained.
Co–ordinate session and event booking as required.
Handle delegated relationships, ensuring that all personal and confidential information is shared only in accordance with the association s data protection arrangements.
Other reasonable duties as required from time to time.