Job description

Job title:

Grade:

Editorial and Learning Innovation Assistant

Department:

Learning: Learning and Innovation Team

Responsible for:  N/A

Learning Innovation Manager (direct report)

Accountable to:

Head  of  Learning  and  Innovation  and  Director  of  Learning
(indirect,  focussing  on  stakeholders  including  the  Learning
Committee and Education Advisory Network

Job summary

The  Learning  and  Innovation  team  work  with  clinical  leads  and  stakeholders  to  develop
educational programmes to support surgeons at all stages of their career. We produce high
quality learning material and courses delivered across the UK and Internationally.

The  post  holder  will  be  responsible  for  planning,  organising,  and  coordinating  tasks  that
support the whole team across a variety of activities.

They will play a key role in supporting the development, editing, and delivery of high-quality
educational content for medical professionals. Working closely with subject matter experts,
project  managers,  educators,  producers,  and  learning  technologists,  the  postholder  will
support the development of learning materials that are accurate, engaging, and aligned with
the Royal College of Surgeons of England’s educational standards.

The  post  holder  will  gain  insight  across  all  learning  innovation  functions,  offering  a  broad
understanding and knowledge as a foundation for growth and progression.

Role weighting

Below indicates the expected amount of time the postholder will spend on the responsibilities
listed, however this will vary depending on business needs.

Material production,
60%
10%
Education Advisory Network
Stakeholder communication and support  20%
10%
Business and financial administration

Specific duties and responsibilities

1.  Material production
Responsible for:

•  Assisting in the development of learning content including eLearning modules, course

materials, handbooks, and assessments for surgical training.

•  Working with project managers, to manage editorial and publishing workflows

•  Working  with  digital  learning  producers  and  educators  to  produce  learning  content
that meet agreed clinical and educational requirements, are branded within corporate
guidelines and are consistently presented

•  Developing and maintaining strong working relationships with volunteer surgeons and

clinical leads with whom we write and create content.

•  Collaborating  with  freelance  content  specialists  such  as  editors,  instructional

designers, graphic designers, medical illustrators and video producers

•  Assisting with the editing and proofreading of written content for clarity, consistency,

grammar, and adherence to house style, maintaining version control.

•  Seeking copyright permissions and maintaining accurate copyright and IP records

•  Sourcing images and media content, including medical images, working with subject

matter experts.

•  Drafting  copy  for  our  Virtual  Learning  Environment  (VLE)  and  website,  including

course descriptions and campaigns to recruit volunteers.

•  Uploading and managing content within our VLE and website.

•  Undertaking quality assurance (QA) testing of eLearning content and courses on the

VLE during production.

•  Supporting development of courses for our new Extended Reality Lab (XRL) involving

immersive simulation technology.

2.  Education Advisory Network
Responsible for:

•  Supporting membership of the Education Advisory Network including becoming the

first point of contact for members and stakeholders

•  Developing and maintaining analytics and statistics of network membership such as
diversity and inclusion data and suggesting actions to improve the diversity profile of
individuals, their employing organisations and sectors

•  Working with the co-chairs and other members of the team to identify and engage

potential stakeholders

•  Managing the proof of concept application process and liaising with marketing and

applicants at all stages of the process

•  Working  with  the  full  team  to  arrange  demos  of  new  technologies  and  supporting

trials and proof of concept studies

3.  Stakeholder communication and support
Responsible for acting as first point of contact around and managing the following activities,

groups and processes:

•  Coordination of meetings/ events as necessary including

o  Planning  and  coordinating  College  governance  committees  (such  as  the
Learning Committee) and strategic stakeholder and sponsor meetings, faculty
development  days,  working  group  meetings,  course  pilots  and  project
meetings; these will be face to face or virtual

o  Supporting the organisation of events including for the Parents in Surgery and

Emerging Leaders Programmes

o  Booking  resources  (a/v,  catering  and  accommodation  etc)  for  faculty  and
others and managing availability, using agreed procedures and processes

o  Producing  briefings,  coordinating  and  finalising  papers,  taking  notes  and

recording decisions

•  Working  group  and  freelancer  records,  including  sourcing  and  validating  potential
freelancers,  sending  and  recording  relevant  consent  forms,  terms  and  conditions
and/or contracts

•  Clinical  lead  recruitment  and  management  processes  including  website  promotion,
collating  applications,  arranging  shortlisting  and  interviews,  coordinating  and
managing  the  appraisals  process  including  collating  and  coordinating  supporting
documentation

•  Collate diversity and inclusion data for clinical leads and volunteers

4.  Business and financial administration
Responsible for:

•

Invoicing and expenses processes, ensuring that

o  our Faculty and volunteers can submit and receive expense claims

o  all costs are invoiced and recorded correctly and have been receipted by month

end

o  Raising Purchase Orders (POs) and receipting orders.

•  Working with the Head of Learning Innovation to support new opportunities including

research and collating funding bids

•  Co-ordinating resources and information to support planning and preparation of new

products as we grow provision in the Bjorn Savern Centre

5.  General
Responsible for:

•  Representing the College in a professional manner in relation to their responsibilities

and ensuring their own continuing professional development.

•  Undertaking such duties appropriate to the grade, as required by the director including
providing cross-team support to trouble-shoot issues arising that may adversely affect
quality or customer service

This  job  description  will  be  subject  to  review  in  the  light  of  changing  circumstances  and  may
include other duties and responsibilities as may be determined.  It is not intended to be rigid or
inflexible but should be regarded as providing guidelines within which the individual works.

July 2025

Person specification

Essential

Desirable

Qualifications

•  A levels and a minimum

grade C English and Maths
GCSE, or ability to
demonstrate experience in a
similar role

•  Degree or equivalent

Knowledge

•  Offering stakeholder support

•  Working in, education,

and a customer driven
service

training, or a healthcare
setting with some autonomy

•  Managing and supporting

•  Experience editing or

producing educational or
academic content
•  Experience of image
sourcing and seeking
copyright permissions

•  Experience of digital
learning technologies

committees, working groups
and other meetings

•  Working as a team player

•

and supporting others where
necessary
Identifying and suggesting
opportunities to improve
diversity and inclusion
•  Processing invoices and

expense claims

•  Data input and use of

databases

•  Strong working knowledge
of Microsoft Word, Excel
PowerPoint and Teams

Experience and
skills

•  Excellent written English and

•  Ability to handle difficult

attention to detail

•  Ability to work independently

conversations and situations
effectively and sensitively

People and
interpersonal skills

Other

on tasks with minimal
supervision, demonstrating
initiative

•  Excellent organisational skills
and methodical approach

•  Ability to work to tight

deadlines and competing
priorities

•  Excellent interpersonal skills,
ability to establish trust and
build relationships with
people at all levels

•  Ability to source and
evaluate potential
opportunities to engage in
funding/research bids

Ability to identify, contact
and build new relationships
with potential stakeholders
(organisations and
individuals)

•  May involve out of hours and
weekend work as well as
some UK travel with
overnight stays

•  Annual leave requests may
be restricted where it falls
within key committee or
other meeting dates

The post holder will also need to demonstrate the following values:

Collaboration

Respect

Excellence

We embrace our collective responsibilities working
collaboratively and as one college.

•  We work together, using our collective expertise and

experience to effect positive change

•  We are open, honest and transparent, straightforward in our
language and actions, acting with sincerity and delivering on
our commitments

•  We take our responsibilities to each other, to patient care and
to the environment seriously and we act with this in mind
across our work

We value every person we come into contact with at the College
as an individual, respect their aspirations and commitments in
life, and seek to understand and meet their physical and
wellbeing needs.

•  We treat everyone we meet with kindness and integrity and

we seek to promote these behaviours in others

•  We actively seek a range of views and experiences across

our work, and we listen to, and make everyone feel, a valued
part of the team

We aspire to excellence and success. We share learning from
our experiences, apply feedback into practice, and commit to
continual improvement.

•  We work hard to be the best at what we do, recognising and
celebrating effort and achievement, and reflecting on our
work, so we can learn and improve

•  We value and invest in research, education and training to
drive excellence and put improvements in surgical practice,
dentistry and patient care at the heart of our work
•  We always seek to learn and discover more, valuing

knowledge and scientific evidence, basing our decisions on
insights, fact and experience

The Royal College of Surgeons of England is an Equal Opportunities Employer. We are open to all
talent  and  we  actively  ensure  that  all  qualified  applicants  will  receive  equal  consideration  for
employment without regards to age, disability, gender reassignment, marriage or civil partnership,
pregnancy and maternity, race, religion or belief, sex or sexual orientation.