JOB DESCRIPTION

Job Title:

Premises and Caretaking
Operative

Department:

Operations

Hours of Work:

40 hours per week as per the Site Services rota system.

Responsible To:

Senior Caretaker

Responsible For:

N/A

Summary of Role:

To provide a professional caretaking service to both the school and commercial functions of the organisation.

Carry out general works around the school to include initial first line response to minor day to day maintenance
requirements.  To carry out general porterage and deliveries arounds the school

To provide premises and caretaker duties in conjunction with three other team members, including general site
security, to ensure the smooth running of the school equipment and fittings providing heating and fire safety.  To
ensure all tasks required for a particular shift have been undertaken, including jobs that are submitted via the
service desk which should be prioritised and completed in a timely fashion in line with School polices and
procedures.

To provide site services around the year on a shift basis, with the requirement to be able to work flexibly within
that to cover annual leave and sickness absence.

Specific Responsibilities:

General

  Delivery of security services that meet prescribed standards for all school buildings as directed by the Site

Services Manager, Director of Estates or the Director of Finance and Operations.

  Report and where possible repair all identified H&S or maintenance defects involving furniture,

furnishings, fittings and buildings fabric according to established procedures.

  Other  such  general  duties  as  may  be  reasonably  requested  from  time  to  time  by  the  Lead  Caretaker,

Director of Estates or Director of Finance and Operations.

  Carry out water quality checks and chemical dosing at the swimming pool as required and following pool

plant operator training guidelines.

  General works to include tightening screws, changing bulbs, painting and decorating. If unable to carry out

a repair, escalate to the Maintenance department as required.

Fire safety

  Provide oversight of fire safety matters when on duty, including operation of the fire alarm system,

checking that all firefighting devices, extinguishers and fire signs are in place.

  Function check of fire alarm system and liaison with relevant contractors.
  Ensure main thoroughfares of the School comply with fire safety requirements and remain safe at all

times.

  Respond to fire alarms in accordance with written Fire Alarm Procedure.
  Assist in the maintenance of a fire door check register and carry out fire door inspections as required.

  Record of fire alarm evacuations and tests.

Security

  Respond to all emergency situations when on duty. Unlock the School and ensure principal road barrier is

raised at the designated time each morning and lock again at designated time each evening.

  Follow School lock-up routine each evening ensuring all unnecessary light and heating is off as required.
  Oversee the out of hours control of all persons entering and exiting the school campus, including

contractors and couriers to ensure full implementation of site security procedures.
  Conduct routine security checks and control the opening of the doors for contractors.
  Monitor access and egress CCTV cameras as directed by the Lead Caretaker or Director of Estates.
  Carry out CCTV investigations as authorised and directed by the appropriate senior leader, and in line

with Woldingham Schools’ CCTV Policy and associated procedures.

  Provide effective operation of all School intruder alarms ensuring codes are supplied only to authorised

people.

  Provide, control and issue of all School key and door entry fobs as instructed by the Lead Caretaker or

Director of Estates.  All keys and fobs issued to students and staff within the school site are to be signed
for in the Key Register ensuring a full record of all key issues is maintained.

  Operation and maintenance of all School locks.
  Undertake relevant security training as required.
  Carry out regular Health and Safety inspections of slips and trips around the school specifically looking for

slips and trips in accordance with the health and safety policy.

  Follow health and safety risk assessments and policy as directed by the Lead Caretaker or Director of

Estates.

Operations

  Carry the duty mobile phone.  When leaving site when on duty, the Caretaker responsibilities are to be

handed over to an authorised relief.

  Undertake pro-active, immediate action to prevent or minimise the effect of any incident or emergency
within the School that threatens the safety of the School or the wellbeing of staff, students, or visitors to
the School.

  Attend in the event of any accident, incident or fire and will initiate action to deal with fire, floods, or spills.
Action taken is to be reported to the duty senior member of staff as soon as possible after the event.
  Report any immediate maintenance to School fittings and fixtures to avoid breaching H&S requirements
and/or prevent accidents from occurring.  The School Maintenance Department should be tasked via the
SD system.

  Undertake the replacement of easy access lighting electric lamps and fluorescent tubes having regard to
working at H&S regulations.  Appropriate stocks of required lamps/bulbs/tubes are to be maintained.
  Responsible for ensuring all School clocks are accounted for and are functioning correctly and are showing

the correct time.

  Manage any requests for portable heaters and cooling fans.
  Ensure all security and site tasks continue to be effectively performed to the required standards, during
weekends and out of School hours and period.  In particular, tasks that may require to be undertaken at
weekends include unlocking areas of the School as required by teachers and students, transport of pupils
between the School and the station.

  Assist with driving duties and provide ad hoc shuttle services to the station.
  Work  together  with  the  School  Maintenance  and  Grounds  staff  in  the  provision  of  manpower  to  help

service school requirements for School or letting events.

  Take delivery of parcels and packages either in person or collect from the designated delivery point and

deliver to main house.

Car Parking

  Provide overall supervision of car parking and signage for School or external functions held across the

School site, liaising as required with Head Gardener for additional manpower when necessary.

  Assist staff, students and visitors in complying with School car parking regulations and enforcing such.
  Ensure that appropriate signage is put in place for events and that car parks are marshalled during busy

periods.

Sustainability

  Manage recycling in line with the agreed procedures.
  Dispose of all hazardous electrical waste in the designated waste containers in accordance with H&S

legislation.

Energy

  Provide a weekly check of the level of fuel supplies required by the School.
  Ordering of all fuel supplies for the school through a range of local suppliers to sustain required levels.  In
this respect, a requirement to anticipate any unusual market or other circumstances do not denude the
School of adequate stock.

  Ensure all energy supplies are invoiced to the School.
  During fuel deliveries, accompany the fuel delivery operator and ensure accurate records are made at

delivery points in accordance with the Procedures.

  Undertake routine inspections on plantrooms and reporting any heating, cooling or ventilation issues to

the Maintenance department during core hours or placing a call for an emergency response outside of
core hours

PAT Testing

  Assist with the periodic PAT testing of boarding students’ portable electrical appliances and respond to

requests for PAT testing of individual items belonging to the girls.

PERSON SPECIFICATION

Essential

Desirable

  Good working knowledge of H&S at Work

Regulations including working at height and
manual handling and COSHH regulations.
  Experience working across a large site, School,

or College.

  Working knowledge of lifts or willingness to

learn.

  Develop more efficient and cost-effective ways

of working.

  Ability to use a range of work tools to
undertake interim fixing on occasion.

Operational Excellence

  3-5 years’ experience working in a similar role.
  Prior knowledge or experience of working with
heating and fire alarm systems in a commercial
environment.

  Security experience.
  Hold a full driving licence including Category D or

equivalent.

  Computer literate in all Microsoft packages
including Outlook and comfortable with PC
software systems for fire, ACT and CCTV.
  To be pro-active; able to demonstrate self-

motivation and the use of initiative in undertaking
tasks

  A good standard of English literacy and numeracy

and basic IT skills.

Personal Behaviours

  Excellent approach to customer service.
  Ability to be flexible within working hours, using
initiative to prioritise your workload when tasks
allow.  A lot of lone working is required,
particularly on evening and night shift.

  Good communication and interpersonal skills and
the capability to mix easily and work with public,
parents and staff.

  Be practical, resourceful, and flexible and be able

to take the initiative.

  Ability to work as part of the bursarial team but

also independently when on duty.

  Ability to work without supervision with energy

and enthusiasm.
  Solution focused.
  To be aware of the responsibility for personal

health and safety as well as that of others in
undertaking your duties as Site Officer.

  Committed to the safeguarding of our students
and visitors and supporting the ethos of the
school.

Ethos and Whole School Values

  Able to operate at the heart of the school

community.

  Committed to the Sacred Heart Values
  Commitment to Woldingham as a school with high
academic standing providing a holistic education
and outstanding pastoral care.

Safeguarding and Pastoral

  Committed to safeguarding and promoting the

welfare of children and young people.

  A satisfactory Enhanced Disclosure from the DBS.

Terms and Benefits

  Start Date:  ASAP
  Working hours.  This is a full-time position.  Hours of work will be 40 hours per week, 52 weeks per year in line

with the shift pattern for Caretakers Monday to Sunday.
  Salary.  Circa £24,000 to £28,000, depending on experience.
  Holiday.   The  holiday  entitlement  is  5  weeks  per  year  plus  public  holidays.   It  is  expected  that  holiday  will

normally be taken in school holidays.

Lunch.  A free meal is available in the dining room each working day when the kitchens are open, when on duty.

  Pension.  The Site Officer be auto enrolled into the School’s pension scheme, which includes life assurance.

  Parking.  There is free parking on site.
  Gym and Pool.  There are staff sessions for use of these facilities.
  Uniform.  A uniform will be provided.
  Fees. School fees remission for dependants of the job holder attending the school. If not already at the school,

any child would have to meet all of the normal entrance requirements.