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• Permanent
• Part time

Contract Type

Permanent

Hours

Part time

Location

Finchley

Sector

Operations

Salary

£34,500 (DOE), pro rota

Closing date

9am, 13th October 2025

25 hours per week (part time over 5 days per week) Core hours (10-2 Monday to Friday), the remaining hours will

include some evening and weekend work (to be agreed with the role holder).

Role purpose

To oversee and manage the day-to-day operations of the building, storage, grounds and equipment, ensuring the facilities are clean, safe, secure, and fit for purpose. The role involves both managing others (staff and contractors), and hands on work, to maintain the space to a high standard and with care for the environment.

Key Responsibilities

1. Facilities Management

● Oversee the day-to-day operations of the FRS site (building, storage, grounds and equipment), including maintenance, cleaning, sanitation, security, and utilities.

● Daily site walkarounds to inspect all areas, to identify cleaning and caretaking requirements and to identify maintenance requirements.

● Carry out regular checks of the building to ensure the building is in order, repairs are noted, and equipment is working correctly.

● Manage building systems such as heating, lighting, plumbing, and fire safety, and the Building Management System (BMS). Ensure relevant staff and volunteers are trained as appropriate in the use of these systems. Ensure systems are regularly inspected and maintained, and faults are addressed.

● Respond promptly to facility-related emergencies and issues.

● Work with the team to identify and deliver any changes required for refurbishments or improvements.

● Explore and suggest sustainability initiatives and energy efficiency improvements.

2. Management of Caretaking and Cleaning

● Oversee the performance and scheduling of caretaking and cleaning staff to ensure consistently high standards of cleanliness, hygiene, and site presentation.

● Provide staff with clear instructions for room and event set-ups, and ensure they are trained in safe working practices, including manual handling and the use of cleaning chemicals.

● Conduct weekly team briefings to communicate schedules, specific requirements, and any updates for the week or day.

● Check and distribute weekly and weekend operations sheets to internal staff and any external caretaking or cleaning providers.

● Oversee and inspect the work of caretaking and cleaning staff regularly to maintain high standards.

● Monitor all areas across the week, especially after events, and ensure the building is prepared and in a fit state.

● Conduct routine inspections of the premises.

● Maintain an up-to-date inventory of furniture, equipment, and consumables

required for room set-ups.

● Manage stock levels and procurement of cleaning supplies and equipment.

● Liaise with external cleaning contractors as needed.

● Respond promptly to urgent issues such as breakdowns, leaks, or other hazards.

● Provide occasional hands-on support for room or space set-ups for meetings, events, or significant activities (e.g. High Holy Days).

● Review and verify timesheets for caretaking and cleaning staff.

● Coordinate laundry requirements, including termly laundry for Kindergarten and

table linen.

3. Compliance with Regulations

● Ensure compliance with all relevant UK legislation and statutory requirements, including Building Safety, Fire Safety and Health & Safety regulations

● Conduct and document regular risk assessments, inspections, and audits.

● Liaise with external regulators, auditors, and contractors to ensure ongoing compliance and readiness for inspections.

● Maintain records of inspections, maintenance schedules, and statutory compliance.

● Ensure regulatory maintenance of alarms, fire and other safety equipment is carried out (inc. weekly fire alarm testing).

● Oversee waste management procedures inc. food waste disposal and recycling.

● Ensure fridges and freezers are cleaned after events, ensuring no leftover food remains on site.

● Monitor and log fridge and freezer temperatures daily.

● Ensure FRS has the required number of stocked first aid boxes.

4. Contractor / Supplier Management

● Source, evaluate, and appoint contractors and suppliers in line with value-for-money principles.

● Develop and maintain strong working relationships with external service providers.

● Ensure all contractors are appropriately vetted, insured, and compliant with health and safety regulations before commencing work on site.

● Monitor contractor performance against agreed service levels, addressing underperformance or breaches of contract promptly.

● Maintain accurate records of contracts, service agreements, and contractor documentation (e.g., risk assessments, method statements, insurance certificates).

● Coordinate access and scheduling for contractor visits to minimise disruption to daily operations.

● Ensure all works are completed to a high standard, within budget, and in accordance with agreed timelines.

5. General

● Liaise regularly with Building Committee members and participate in committee meetings as necessary.

● Monitor and manage utilities, supplies and facility-related budgets ensuring cost-effective solutions.

This is not an exclusive list and the role will vary according to the requirements of theSynagogue.

Person specification

We are a team that cares passionately about what we are trying to achieve for and with the FRS community. We have high expectations for ourselves as our work helps people move through key stages in their lives. This means we continually strive to innovate, do our work to the highest standards and work at a fast pace. Our team is close and wework collaboratively.

Essential skills, experience and abilities

● Buildings / Facilities management

● Understanding of building systems (e.g., heating, ventilation and air conditioning,electrical, plumbing)

● Experience of managing contractors and service providers

● Experience in maintenance scheduling and asset management

● Ability to respond to, and solve problems calmly and efficiently,

Desirable skills, experience and abilities

● Health & Safety requirements and legislation (or willingness to learn)

● Staff management – ability to supervise caretaking and cleaning staff andmanage contractors – including scheduling, supervision, and quality control.

● Budget management and cost control experience

For more information and to be personally recommended for this role, please contact yb@theworkavenue.org.uk

Code: J-04

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