Job Application Pack

TEACHING ASSISTANT
Finance Assistant

Closing Date for Applications: 29 September 2025

OUR SCHOOL

Thank you for your interest in Newland House School. Our welcoming Pre-Prep and Prep School sits

on a 5-acre site in a quiet residential area on the edge of Twickenham and Teddington in Southwest

London. Established in 1897, Newland House is one of the oldest and largest Independent Prep

Schools for children aged 3-13 in the area.

We are passionate about inspiring a life-long love of learning and bringing out the brilliance in every

child. Our curriculum is innovative, broad and ambitious, giving every child the opportunity to

explore their academic, sporting, and creative passions. We are committed to supporting each

pupil's unique learning journey, and our dedicated teachers and staff continuously seek fresh ideas

to enhance learning experiences both in the classroom and beyond.

Ensuring the happiness and wellbeing of our pupils is core to all we do. We want every single child

in our school to feel safe, valued and cared for and visitors, parents and children consistently

comment on the positive, happy, and vibrant atmosphere at our School.

SUMMARY OF THE ROLE

The School is seeking an enthusiastic and flexible Finance Assistant to join a small, busy Finance

Team. The successful candidate will assist the Bursar and the Finance Manager in ensuring financial

procedures, systems, budgetary and internal controls operate effectively and are maintained to the

highest standards, complying with the School’s legal obligations and requirements.

Previous  experience  of  tendering  and  purchasing  procedures  and  monitoring  budgets  would  be

required as well as a willingness to learn the payroll process in order to support the Bursar and the

Finance  Manager.  There  would  be  a  requirement  to  occasionally  help  out  on  Reception  in  busy

periods or to cover absences so the successful candidate should have good interpersonal skills and be

able to deal with queries from parents, pupils and staff.

The position provide an excellent opportunity to work at a successful independent school, providing

support and care in line with the school’s policies and procedures.

FURTHER DETAILS

Application closes: 9.00 am on Monday 29 September 2025

Interviews: as soon as possible

Employment Commences: as soon as possible

Contract term:
• Maternity cover (Temporary)

• Term-time (33 weeks) + 4 weeks (during school holidays - two weeks in the beginning of summer

holidays and one week at the end of August)

• 3 days per week

• 8.30 am to 4.30 pm

Salary: £12,852 p.a. (actual pro-rated salary)

Location: Twickenham, Southwest London

JOB DESCRIPTION
Main duties and responsibilities

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Ordering supplies and arranging distribution.

Purchase ledger including processing invoices, weekly BACS payment run, dealing with

queries from suppliers.

Budget monitoring

Assisting the Finance Manager in school fee billing and credit control

Cash book postings

Reconcile pupil deposits at half termly

Fixed asset register

School bus administration and charging including updating register, dealing with queries from

parents and updating fee invoices with charges each term.

Administration of Wrap around care charging.

Credit card reconciliation.

Support Finance Manager with monthly payroll and taking responsibility for it in his absence.

Provide cover on Reception as and when required

Administrative support for bookings related to school trips

The above list of duties and responsibilities are the key ones identified, and a more detailed
job description is available.

JOB DESCRIPTION cont.

Other Duties:

• Adopting and working towards the objectives outlined within the school’s development plan.

• Work within agreed policies as outlined in the Staff Handbook.

• Adhering to the school’s Code of Conduct Policy.

• Ability to act as a role model to staff, children and the wider community.

• Promoting the school positively for current and prospective parents.

• Undertaking such other comparable duties as the Head requires from time to time.

THE CANDIDATE

Qualifications

• Minimum of GCSEs or equivalent in English and Mathematics.

• A-level qualification is desirable.

• Any relevant finance qualification is desirable.

• Commitment to continued professional development (CPD). Willingness to undertake relevant

training to enhance professional development.

Experience

• Experience of working in a Finance team. Experience of working in school environment is desirable.

• Experience of using a school information management system is desirable

• Experience of using a web content management system is desirable.

• Experience of negotiating in order to achieve best value for money.

Skills

• Excellent inter‐personal skills

• Excellent negotiating skills

• Excellent written and verbal skills

• Excellent and proven administrative skills

• Ability to work without day‐to-day supervision

• Ability to manage delegated tasks

Knowledge

• Fully conversant with Microsoft Office Software.

• Knowledge of financial processes and budgeting.

• An Accountancy/Bookkeeping qualification – AAT is desirable.

THE CANDIDATE cont.

Personal competencies and qualities

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Ability to form and maintain appropriate relationships and boundaries with children.

Emotional resilience when working with different situations

Positive attitude to use of authority and maintaining discipline.

Commitment to the school and its ethos, aims and values.

Ability to motivate self and others.

Good organisational skills.

Flexibility and ability to work well within a team.

Excellent communication and interpersonal skills.

Ability to take initiative and adapt to changing situations.

A good sense of humour to create a joyful and engaging learning environment.

Reflective on own practice.

High personal integrity and professionalism.

Liaise effective with internal and external stakeholders.

Resilience, Patience and determination.

Candidates  should  ensure  that  they  address  all  of  the  above  criteria  in  their  application  form,

referring,  where  appropriate,  to  actual  experience.  In  addition,  the  interview  will  explore  issues

relating to safeguarding and promoting the welfare of children.

WHY WORK AT NEWLAND HOUSE
SCHOOL

Generous pay and allowances – based on

Cycle to work scheme – purchase bicycles

skills and experience.

and equipment at a tax advantageous rate

and pay for the equipment over 12 months.

Pension – teaching and non-teaching staff

enjoy a generous employer contribution

Career personal development – training and

pension scheme.

career development opportunities are

Longer holidays – than the maintained

sector for teachers (19 weeks) and a

minimum of 25 days for full-time non-

teaching staff plus bank holidays and

additional time at Christmas.

Staff fee remission – all staff are eligible for

fee remission after successful completion of

available for all teaching and non-teaching

staff. There are many opportunities to take

on additional responsibilities. Financial and

other support with obtaining relevant

professional qualifications.

Continuous appraisal process – to ensure

staff get regular feedback.

probation. The continuance and value of the

iPads – all teaching staff are given iPads for

school fee remission is at the discretion of

their teaching and assessment and non-

the Governors.

teaching staff when required as part of their

Enhanced sick and maternity/paternity pay

role.

Flexible and generous time off work policy –

exciting programme of socialising events

special leave, time off for dependents and

including quiz nights, karaoke, theatre trips,

appointments.

golfing weekends and many more.

Staff social committee – organise an

Lunches and refreshments – lunches and

Staff reps forum – an opportunity to get

refreshments are provided by the school to

your voice heard.

all members of staff, free of charge during

term time.

Flexible working options – job share and
part-time.

Safeguarding

Newland House School is committed to safeguarding and promoting the welfare of children and

young people and expects all staff and volunteers to share this commitment. We adopt a fair, robust

and consistent recruitment process in accordance with the guidelines of the government document,

Keeping Children Safe in Education. Applicants must be willing to undergo child protection screening

appropriate to the post, including checks with past employers and the Disclosure and Barring Service

(DBS). All offers of employment are subject to an Enhanced DBS check, references, and where

applicable, a prohibition from teaching check.

Diversity, Equity and Inclusion

Newland House School values diversity, equity and inclusion for its pupils and staff. We want our

community to feel valued and respected, so we are working hard to build an inclusive culture which

celebrates diversity in different forms to reflect the community we serve. We believe that having a

diverse workforce offers different perspectives which helps us to work towards our shared vision and

strongly encourage suitably qualified applicants from a wide range of backgrounds to apply to join

our School.

CONDITIONS OF EMPLOYMENT

Employees will be required to support and encourage the school’s ethos and its objectives, policies

and procedures as agreed by the governing body.

Employees shall uphold the school’s policy in respect of child protection and safeguarding matters.

Employees  will  be  expected  to  comply  with  any  reasonable  request  from  a  manager  to  undertake

work of a similar level that is not specified in this job description.

All members of staff are required to participate in the school’s appraisal scheme.

The job  description  is  current at  the  date shown, but  in  consultation with you,  may be changed  by

the Head to reflect or anticipate changes in the job commensurate with the grade and job title.

It is not a comprehensive statement of procedures and tasks but sets out the main expectations of

school in relation to post-holder’s professional responsibilities and duties.

HOW TO APPLY

Candidates should pay attention to the summary of the role/person specification and explain within

their application how they meet the criteria, whilst also describing what they will bring to the post

from their own knowledge and experience.

Completed applications with a covering letter should be sent to the HR Manager by the closing date.

No CVs will be accepted.

Applications will be reviewed and shortlisted on a rolling basis, and we reserve the right to

interview, appoint and close the advert early depending on the volume of applications we receive.

We therefore encourage you to apply at the earliest opportunity to avoid disappointment. We will

only be contacting those candidates who have been selected to progress to the next stage of the

process.

Please note that referees will be contacted prior to the interview.

If you would like an informal confidential discussion regarding this role prior to application then

please contact HR Manager, Ashlesha Sarang-Patel via email on asarang-patel@newlandhouse.net