JOB DESCRIPTION
BUSINESS SUPPORT COORDINATOR

Job Overview: To provide professional, efficient, flexible and confidential
administrative support to the Business Manager, ensuring the smooth
running of the school’s day to day operations. You will liaise with internal and external
stakeholders, manage information, and ensure compliance with company policies, legal
and safety requirements. You will also assist the Business Manager with the organisation
and coordination of school events.

Responsibilities and Duties:

Regulatory Administration:

●  Maintain an up to date schedule of all regulatory filings, returns and reporting

deadlines.

●  Work closely with the Business Manager on regulatory and compliance matters;

prepare and submit required documents and information to the relevant authorities
including Charity Commission, Companies House and other regulatory bodies.

●  Maintain relationships with various organisations of which the school has

membership.

Policies and Procedures:

●  Maintain a central register of all approved organisational policies and procedures,
liaising with SLT and Heads of Departments to ensure policies updated in a timely
fashion.

●  Monitor the rolling schedule of required updates and approvals.

Compliance and Health & Safety:

●  Maintain the log of health and safety compliance, to ensure all checks are

completed on time and are recorded appropriately, liaising with caretakers to
maintain compliance.

●  Produce half termly health and safety report.
●  Help support the implementation of the school's health and safety policies and

ensure adherence to all legal and safety requirements for people, property, and
resources.

●  Report any safety / maintenance issues to Caretakers to help ensure the school

premises are safe, clean and well maintained.

Transport:

●  Communicate last-minute changes in student numbers, ad-hoc pick ups and drop

offs.

●  Booking bus services and regular vehicle checks and coordinating with Drivers to

get buses to correct locations for these.

●  Work with Fees Administrator and Drivers to arrange buses for school trips and

events.

Events Coordination:

●  Help coordinate and support school events including open days, awards evenings,
speech night and other staff events as directed by the Business Manager, ensuring
logistical arrangements are effectively managed (set-up, catering, communications
etc).

●  Occasional attendance at after school events, if required.

General Administration:

●  Provide general administrative assistance to the Business Manager.
●  Act as a main point of contact for operational queries from drivers, caretakers and

suppliers.

●  Prioritise enquiries and requests while troubleshooting potential conflicts.
●  Handle email correspondence and prioritise tasks to ensure prompt and appropriate

follow up on all incoming issues and queries.

●  Prepare documents, reports and presentations with a high level of accuracy and in

line with the school’s brand.

●  Assist in general administration tasks such as proofreading, letter writing, policy

updates.

●  Handle confidential information with discretion and sound judgement.
●  Take minutes at meetings as required.
●  Assistance with the administrative side of our recruitment processes, in

conjunction with the HR and Payroll Administrator.

●  General administration tasks such as filing, shredding, printing, scanning, ordering.

General:

●  Follow the school’s policies and procedures, particularly Equal Opportunities,

Health & Safety and Safeguarding.

●  Maintain an appropriate level of confidentiality at all times.
●  Ensure GDPR legislation is followed, along with all other relevant legal and

statutory requirements.

●  Be involved in the school’s performance management process.
●  Attend training as required.

Person Specification:

Essential Qualifications, Experience and Skills:

●  Excellent communication skills with the ability to act professionally at all levels.
●  Ability to work independently and within a team environment.
●  Excellent attention to detail.
●  Strong organisational skills with an ability to prioritise tasks and work to strict

deadlines.

●  Ability to apply sound principles, taking into consideration the audience.

Desirable Qualifications, Experience and Skills:

●  Qualification in Business Administration or related field.

●  Experience of working within an independent school.
●  Experience of working in an administrative environment.
●  Google Workspace proficient.

This job description is not exhaustive and the post holder agrees to comply with any
reasonable request from the Business Manager to ensure the smooth running of the
Foundation.  For the avoidance of doubt, the duties and responsibilities contained within
this job description may change from time to time according to the requirements of the
role and it is not intended to have contractual effect.

Signed

Name (PRINT)

Date

Signed on behalf of HGSF

Position

Name (PRINT)

Date

Business Manager