Job Title:

Date:

JOB DESCRIPTION

Fundraising Officer

November 2024

Department:

Fundraising & Comms team

Line Manager:

Fundraising & Partnerships Manager

Grade/Pay Scale

£25,000 - £27,000 per annum

Location:

Status:

Job Purpose

Hybrid Working – remote and Burton on Trent office, with
regular travel across East Staffordshire
Full time Permanent role. Subject to 6 months probationary
period.

The Fundraising Officer will ensure maintenance and growth of income generation
through nurturing existing donor relationships and seeking opportunities to develop
new ones. Organising fundraising events and activities to raise funds. Attend
networking events to support the role and be able to work on own initiative whilst
also valuing the benefits of being a strong team member.

The Fundraising Officer should be dedicated to making a difference to the many
people we support through our homeless provision and wider services. We believe
everyone deserves a place to call home.

Scope of Job – main tasks, duties, and responsibilities

Internally

•  To work closely with colleagues in the fundraising & comms team to take a

supportive approach to co-working and delivering shared activities

•  To develop positive working relationships with colleagues outside of the fundraising
team, recognising yourself as part of a wider team within YMCA Burton. Developing
relationships with, and working closely with wider colleagues can support the
objectives of our team & broaden our income generation

•  To act as an advocate and ambassador of the YMCA, promoting and exemplifying

the YMCA's core values, mission, vision, and ethos, to protect the YMCA’s
reputation positively and proactively.

Fundraising

•  Seek out new partnerships, engaging with a wide variety of audiences from schools,

individuals to community groups to maximise fundraising opportunities and to
steward donors to achieve long-term support.

•  Responsible for managing relationships with new and existing donors, ensuring they
are fully supported throughout their donor journey and have a consistent point of
contact. Your support should be tailored for all relationships including but not limited
to community groups, individuals, and schools, ensuring all interactions and
activities are underpinned by the principles of good donor care.  There will be some
corporate networking and development too.

•  Plan, lead on, and deliver a set of events and meetings which feed into the wider

calendar of events within the fundraising team

•  Prepare and deliver talks and pitches to organisations to increase awareness of and

fundraising support for the organisation’s activities and purpose

•  To support the development of fundraising related comms by working with the
media & comms team member to ensure they have any information they need
•  Use available methods of communication as appropriate, including face to face

communication, telephone calls to build long term relationships with the community
and businesses

•  To represent YMCA Burton in radio and television interviews where relevant to the

promotion of a fundraising activity

•  Secure sponsorship and auction/raffle prizes for upcoming events and appeals
•  To oversee other fundraising activities, tasks and projects as directed by the

Fundraising & Partnerships Manager.

•  To utilise stories, case studies and quotes from colleagues & clients to build into
conversations and any fundraising materials. This enables us to share relevant
detail to existing and potential donors. Work closely with wider colleagues to assist
with gathering this information as required.

•  Use of Linkedin to establish new contacts and develop relationships.

Administrative

•  To support in the management of our preferred online giving platform Just Giving
•  To support the Line Manager with developing an operational plan to achieve annual

targets

•  Acknowledge donations and respond to enquiries
•  To ensure our Donorfy CRM database is kept up to date with donor/supporter
information and recording if relevant activities and communications, in line with
GDPR. To supply reports as required.

•  Monitor monthly and quarterly target setting to support the fundraising team KPI

targets

Compliance

•  To ensure all YMCA Burton fundraising activity is delivered in line with relevant

legislation and regulation. This includes adhering to internal procedures, policies,
and processes

•  To take a proactive approach in keeping up to date with changes to the fundraising

regulator and charity law

General duties and responsibilities

•  To undertake such other duties, training and/or hours of work as maybe
reasonably required, and which are consistent with the general level of
responsibility of this job. This may include some evening & out of hours work
by prior arrangement

•  To have personal responsibility for maintaining individual and professional

development to meet the changing demands of the job and YMCA Burton, by
undertaking appropriate training and development activities.

•  To undertake mandatory health and safety training and related activities such
as Safeguarding vulnerable adults, Fire safety awareness etc. as required for
the post and as required by YMCA Burton to comply with our Health & Safety
Policy.

•  To act in accordance with the organisations financial regulations and

procedures as required.

•  To supervise and support volunteers assisting at events or representing the

team

•  To comply with legislation and company policies including Confidentiality,

Information Sharing, GDPR, IT, Safeguarding vulnerable adults and children,
Equality, Diversity & Inclusion policy.

•  To undertake any other duties commensurate with the grading of the post

subject to reasonable adjustment under the Equality Act.

•  The duties of the post may change and develop from time to time in the light of
new legislation, our policies, organisational development, and social trends.
Any such development will be monitored in concurrence with the Chief
Executive and will be reflected as necessary in the aims and objectives of the
post.

Special Conditions (if applicable e.g., unsociable hours, travel etc.)

•  Able to work unsociable hours on occasions as required. Participate in YMCA
Burton staff conference days, training/activities, and represent the Charity at
external meetings and events.

•  Must be able to drive and have use of own transport and business insurance to

travel across East Staffordshire as part of this role.

ΡΕRSΟΝ SΡΕCIFICATION – FUNDRAISING OFFICER

Please ensure that you address all the essential requirements in your application as
these will be used for shortlisting applicants.

Skills/Attributes

Essential

Desirable

Qualifications &
Education

•  GCSE English & Maths as

minimum level

•  Fundraising
qualification

•  Committed to undertaking
CPD & training as required
for the role.

Skills & experience

•  Must have a minimum of 1
year community fundraising
& event management
experience

•  Experience of
contributing to
internal & external
comms.

•  Excellent written and verbal

•  Experience of using

social media
platforms.

•  Experience delivering
talks/presentations to
external groups.

•  Experience of using a

CRM system

communication Skills

•  Attention to detail/accuracy

•  Excellent organisational
skills with the ability to
prioritise workload, multi-
task, plan, think on your feet
and work at a fast pace.

•  Excellent verbal & written
communication skills.

•  Confident communicator,
comfortable liaising with a
variety of people. e.g.,
Trustees, Corporate
partners, donors,
fundraisers, and colleagues.

•  Strong IT literacy skills and
experience of using outlook
& office packages

•  Able to demonstrate target

driven fundraising
experience & success.

•  Experience of planning,
delivering & evaluating
events.

•  Able to work with discretion,

Other work-related
requirements

integrity & discretion.

•  Must be able to drive and
have use of own transport
and business insurance to
travel across East
Staffordshire as part of this
role. (Mileage expenses
available)

•  Flexible to work additional
or unsociable hours as
required for events,
meetings.

•  Willingness to undergo a

satisfactory enhanced DBS
check and to register with
the DBS Update Service

•  Ability to support the

Christian core values of the
Association