THE GILLINGHAM COMMUNITY AND LEISURE TRUST LIMITED

JOB DESCRIPTION – SWIMMING CO-ORDINATOR

JOB DESCRIPTION

This  is  an  ideal  role  for  an  individual  who  is  motivated  by  managing  a  team  of  staff,  is  sports
development focussed and has a keen interest in learn to swim programmes and swimming in general.
Whether for the development of your career or the belief in a worthwhile role, the satisfaction, pride
and personal responsibility you gain from such a key role will be important to you.  A key role, a key
challenge, a personal experience.

Primary objectives for the Swimming Coordinator will be:

●  Coordination of swimming programme.
●  To ensure the swimming programme is operated in accordance with the National Teaching

Plan.

●  Ensure the SWISH brand is fully implemented.
●  Ensuring that high levels of customer service are adopted at all times.
●  Complete statistical information for the budgets and performance analysis on a monthly basis.
●  Forge  positive  working  relationships with  the  local  Swimming  Clubs,  Regional ASA  and  the
Council’s  Sports  Development  Team  to  the  benefit  of  the  Learn  to  Swim  Programme  and
swimming in general.

●  To  maintain  a  high  level  of  knowledge  within  the  swimming  industry  and  keep  abreast  of
changes within the industry through the reading of literature and attendance of Continuous
Professional Development seminars.

●  To ensure the booking system is updated each term and all associated work that relates to

enrolment and payments.

●  Chair regular teacher meetings to ensure dissemination of information.
●  Ensure a Customer Newsletter is produced every term to ensure parents are kept informed

on latest developments, procedures and offers etc.

●  Organise  a  minimum  of  ‘2’  ASA  Level  1/STA  Award  and  a  minimum  of  ‘1’  ASA  Level  2

Teacher/STA Certificate course a year.

The Swimming Coordinator will focus day to day on the following tasks:

●  Coordinate and liaise with Deputy General Manager about possible changes/improvements

to the programmes.

●  Coordinate and liaise with Swimming Instructors regarding timetable amendments.
●  Keep abreast of attendance figures, change to public demand and maximise profit.
●  Ensure all paperwork and processes are followed correctly across the contract.

●  Ensure information required is input on to the membership system correctly.
●  To ensure non paying direct debits and cash/card customers are chased and monies recovered

across the contract.

●  To ensure exit surveys are being completed.
●  Liaise with the Swimming Clubs on talent identification and possible exit routes form learn to

swim to club swimming.

●  To undertake any other duties as reasonably required by your Line Manager and other Senior

Management.

THE CANDIDATE

Qualifications and skills

●  The candidate must demonstrate extensive knowledge of learn to swim programmes and the
ASA National Teaching Plan.  Abilities in teaching and managing a team of staff is also essential.

●  The candidate must be a fully qualified Level 2 Swimming Teacher.
●
Ideally an NPLQ/Pool Safety and First Aid at Work certificate

Personal
Among the personal characteristics sought the applicant:

●  Must be an excellent communicator with the ability to effectively communicate with people

●

at all levels.
It  is  essential  that  the  applicant  is  self  motivated  and  focused  on  achieving  target  driven
objectives.

●  Have a friendly and approachable manner to ensure positive relationships are formed with

key partners and stakeholders.

DBS
The position of Swimming Coordinator may be classed as a regulated post and therefore may require
a DBS Disclosure. Where the individual does not already hold a DBS check, it may  be necessary for the
post holder to be submitted for a DBS check.

This job description sets out the main duties of the post at the date when it was completed.  Such
duties may vary from time to time without changing the general character of the post or the level of
responsibility entailed and other duties may be included as part of the role.

CONDITIONS OF EMPLOYMENT

Title

Swimming Coordinator

Reporting to

Deputy General Manager

Annual Leave

28 days’ paid annual leave per year

Pension

NEST Auto Enrolment after 3 months service

Notice Period

3 Month’s