Training and HR Administrator
About Us:
Age UK Leicester Shire & Rutland is more than a Charity, we are a lifeline to older people in our local community. Part of our mission is to support older people in their everyday lives and help them to live independently.
We are dedicated to fostering a positive and supportive workplace culture and are recruiting for a detail-oriented and proactive Training and HR Administrator to join our team. This is a short-term position from 19 January to 28 May 2026
Key Responsibilities:
HR Administration:
- Provide efficient day-to-day administrative support to the HR team.
- Assist with the maintenance of employee records on the HR database.
- Manage the DBS and car documentation renewal process, providing support to colleagues and managers.
- Respond to external reference requests.
- Assist with processing contractual changes on the HR database, ensuring timely notification to Payroll.
- Resolve HR database queries as required.
- Provide administrative support for HR processes, including note-taking at meetings.
- Manage queries in the HR inbox and assist where appropriate.
- Handle general day-to-day filing and document management.
Training Administration:
- Add new staff/volunteers to the e-Learning platform, ensure mandatory training is up-to-date, and manage support queries (e.g., password resets, updates for leavers/job moves).
- Create and maintain the Training Matrix, provide updates on employee progress to all managers.
- Upload training certificates from the HR inbox to the HR system.
- Coordinate quarterly with the Office Assistant for in-house training reports and manage the list of training providers.
- Support internal training on the HR database.
- Run monthly reports on employee training, ensuring mandatory training is refreshed.
- Input and maintain accurate HR training records on the HR database and Training portal.
Key Skills and Qualifications:
- Proven experience in HR administration or training coordination.
- Strong organisational skills with the ability to manage multiple tasks efficiently.
- Proficiency in Microsoft Office and HR software systems (experience with [specific software] a plus).
- Excellent communication skills, both written and verbal.
- Attention to detail and ability to maintain confidentiality.
- Ability to work independently and as part of a team.
- Ability to address and resolve HR-related queries in an effective manner
- Maintaining discretion and protecting confidential information related to employees, payroll, and organisational processes.
Benefits:
- Competitive salary
- Competitive Pension Scheme
- Health care plan
- Full training and support provided
- A friendly and supportive team environment
Hours : 24 hrs per week 6 hours per day Monday – Thursday
Salary: Competitive
Contract: Short term Maternity Cover
Closing Date: 12/12/2025 Interview Date: W/C 15/12/2025
How to Apply: Please submit your CV to tara.goacher@ageukleics.org.uk
Age UK Leicester Shire & Rutland is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
How to Apply
Download the application form – PDF
Download the application form – Microsoft Word document
Download the equal opportunities monitoring form – PDF
Download the equal opportunities monitoring form – Microsoft Word document
Download the disability information
Please return the completed forms by email to jobs@ageukleics.org.uk
If you do need to send hard copies please mark the envelope Private & Confidential, and post it to:
Human Resources, Age UK Leicester Shire & Rutland, Lansdowne House, 113 Princess Rd East, Leicester, LE1 7LA